Fast facts

Tool: Write a warm invitation tool

This digital tool and has eight key elements to include in your invitation and a template to create your own content specific to your project or activity. To help you create a clear, warm, friendly invitation for people and communities to take part.

The tool was created by Better Together Collective, drawing on projects in health, mental health and social services and aligns with engagement principles outlined in their Check the Essentials Guide.

You are free to use and share under the terms of creative commons licence.

This means that : We encourage you to share this material widely. You must give appropriate credit, link to the licence and state if you made changes. You may do so in any reasonable manner but not in any way that suggests the licensor endorses you or your use. You may not use the material for commercial purposes.

What it’s about

When asking people to be involved in your project or engagement, it’s important to start with a clear, warm, friendly invitation. So that they can get a feel for what the work is all about and whether it’s a worthwhile use of their time and effort.

This tool is for

• those working collaboratively or in partnership with people with lived experience and communities

• senior executives and funders to understand what should be happening when they promise co-words( eg. co-design, co-production or community led), partnerships or other participatory ways of working.

Use this tool 

• Help you create an invitation that is warm and friendly and informative with a clear call to action.

What this tool isn’t

This tool is not a cover all. It’s intended to provide high level guidance rather than project specific advice.

It doesn’t write the invitation for you and it doesn’t include guidance on how to engage specific cultural groups or identities. You should always check in and work alongside people and communities to make sure  that you are working in ways that are culturally safe and appropriate.

How it works

👉🏼 think about the eight key elements you need to include

👉🏼 read through example content for each element

👉🏼 write your own draft content using the template in the tool or the bonus fillable template

Takeaway

Use this tool to be clear, honest, friendly and informative when asking people to take part in your project or engagement. You’ll be confident that people have enough information to make the right decision for them.